Town of Shields
Dodge County, Wisconsin

Town Board May 8, 2023

Minutes

Attendance: Chairman Neale Jones, Supervisor Peter McFarland, Supervisor Kyle Wollitz, Clerk-Treasurer Susan Johnson Matt Schreiwer, Heather Zoellick, Dennis Stilling, Jeff Schlatter, Jesse Groeler, Dale Hernke, Steve Yohn.
The Board meeting was called to order at 7:00 pm by Supervisor Peter McFarland, the Pledge of Allegiance was recited.

The Minutes were reviewed by the Town Board, on a motion by Supervisor Wollitz to accept the minutes as read, seconded by Supervisor McFarland. Motion Carried.

The Treasurer’s Report was read by the Clerk-Treasurer Johnson, on a motion by Supervisor Wollitz to accept the report as read and seconded by Supervisor McFarland. Motion Carried.

The monthly bills were read by Clerk-Treasurer Johnson; Supervisor Wollitz made a motion to pay monthly bills and Supervisor McFarland seconded. Motion Carried.

Correspondence.
a. DCLR & PD and Parks Committee sent notice of the Amendment meeting for the Dodge County Comprehensive Plan. Meeting will be held on May 22, 2023 at 7:30pm First Floor of the Administration Building. The public is invited to attend. Noted by the board.
b. DCLR & PD sent notice of an approved Land Use Permit for McFarlandale Dairy LLC for two barns for the housing of calves required by the DNR instead of the calf hutches, property is located at N302 County Rd K. Noted by the board.
c. DCLR & PD send notice of an approved Land Use Permit for Sean Thomas for a fence. The property is located at W7950 County Rd Q. Noted by the board.
d.

Reports.
a. Watertown Rural Fire Reports. The Watertown Rural Fire Department for March 2023 was 0-Fire call, 0-EMS calls, 0-MVA & 0-HAZCON. The Waterloo Fire Department report for March was no calls to the Town of Shields. Noted by the board.
b. Dodge County Unit Meeting for officers was attend by Chairman Jones. The speaker was Mike Koles WTA Executive Director is working with Governor Evers on getting more Shared Revenues for towns. Chairman Jones reported it was a good meeting. A new unit chair was installed. The new Dodge County Unit Chairperson is Russell Kottke.
c. The seventeenth Spring Roadside Cleanup was held on Saturday, April22, 2023. The day was a little windy, but the sun did peak out. Residents picked up garbage bags, cookies, and water bottles to help clean up the roadsides in the TO-Shields.
d. The state requirements for Board of Review training have changed this year. The new requirements are only one member of the board needs to be trained but it cannot be the same person in the next year. This year Supervisor Wollitz took the on-line training.

The annual road review was done by the board on April 29, 2023 by the board. All the roads were reviewed, and a list was made. The Advertisement for Bids was published on May 4th, 2023 in the Watertown Daily Times. Chairman Jones will accept the bids and will be opened at the June 12, 2023 regular Board Meeting, 7pm at the Emmet Town Hall.

6. Old Business-none to report.

New Business.
a. Dodge County Land Resources and Parks Department sent notice of an application for a Conditional Use Permit for Dale and Nancy Hernke, under the Land Use Code, to allow for the construction of a single-family residence. The property is located at W7932 Walton Road. Clerk Johnson read the Plan Commission minutes to the board. After a discussion with Dale Hernke about Fire trucks will have access in and out of the long driveway and the Hernkes have owned the property for 19 years. Supervisor McFarland made a motion to accept the application for Dale and Nancy Hernke’s Conditional Use Permit, and Supervisor Wollitz seconded. Motion Carried. All were in favor. Clerk Johnson will email the paperwork up to Dodge County tomorrow.

b. Dodge County Land Resources and Parks Department sent notice of an application for a Conditional Use Permit and a Minor Land Division for Dennis Stilling, under the Land Use Code, to allow for a split off one acre A-2 land with the existing single-family residence. The property is located at W7844 Wood Road. Motion carried. Mr. Stilling explained what the intent was with the ranch home, the septic, it will need to have a deed restriction because of being shared, the well will have an easement as it is shared with the hog barns, along with a shared driveway agreement. This site is not in extraterritorial jurisdiction. Chairman Jones made a motion to accept the application for Lectric Farms, LLC/Dennis Stilling applications for a Conditional Use Permit and Minor Land Division Letter of intent, seconded by Supervisor McFarland. Motion Carried. All were in favor. Clerk Johnson will email the paperwork up to Dodge County tomorrow.

Miscellaneous.
a. The annual Weed Notice will be published by the Watertown Daily Times as a group to help keep costs down for the surrounding townships.
b. Steve Yohn will again be mowing the transfer site this year at a monthly cost of $30.

Public Comment.
a. Dennis Stilling wanted to comment on the great job the board has been doing with some of the drainage problems that have been resolved in the Richwood and the plan for the upkeep of the roads. Thank You to the board.

Next month’s meeting date; June 12, 2023 at 7 pm at the Emmet Town Hall.
Supervisor McFarland called for the meeting to be adjourned at 7:37pm and Supervisor Wollitz seconded. Motion Carried Meeting Adjourned.

Respectfully Submitted by Clerk-Treasurer Susan Johnson

Town of Shields
Dodge County, Wisconsin

Town Board May 8, 2023
_____________________________________Posted: May 3, 2023

Agenda

Call to Order & Pledge of Allegiance

1. Minutes
2. Treasurers Report
3. Pay Monthly Bills
4. Correspondence.
   a. DCLR & PD and Parks Committee DCBS Public Hearing-Amendments
   b. DCLR & PD McFarlandale Dairy, Livestock housing facility
   c. DCLR & PD Sean Thomas, Fence
   d.
5. Reports
   a. Watertown & Waterloo Fire Dept. monthly reports.
   b. Dodge County Unit Meeting
   c. Roadside Clean-up
   d. BOR Training
   e. Road Review
   f.
6. Old Business
   a.
7. New Business
   a. DCLR & PD Hernke, Building New Home
   b. DCLR & PD Stilling, Minor Land Division & Land Use Permit
   c.
8. Miscellaneous
   a.
9. Public Comment
   a.
10. Next month’s meeting date June 12, 2023, 7 pm at the Emmet Town Hall.
11. Adjourn

Board Meeting April 10, 2023 7pm

Minutes
Attendance: Chairman Neale Jones, Supervisor Peter McFarland, Clerk-Treasurer Susan Johnson, Assessor P. Joseph Plasil, Kyle Wollitz.

1. The Board meeting was called to order at 7:00pm by Chairman Neale Jones, the Pledge of Allegiance was recited.
2. The Minutes were reviewed by the Town Board, on a motion by Supervisor McFarland to accept the minutes as read, seconded by Chairman Jones. Motion Carried.
3. The Treasurers Report was read by the Clerk-Treasurer Johnson, on a motion by Supervisor McFarland to accept the report as read and seconded by Chairman Jones. Motion Carried.
4. The monthly bills were read by Clerk-Treasurer Johnson; Supervisor McFarland made a motion to pay monthly bills and Chairman Jones seconded. Motion Carried.
5. Correspondence.
   a. DCLR & PD sent a Letter of Intent Minor Land Division & Conditional Use Form for Dennis Stilling for a one-acre land split with the home at W7884 Wood Road. DCLR & PD also sent a Conditional Use Permit notification for Dale and Nancy Hernke to build a home at W7932 Walton Rd. Both will be laid over until May 8, 2023 allowing the Plan Commission to meet on April 27, 2023 at 7pm at the Emmet Town Hall. Noted by the board.
   b. The Wisconsin Towns Association (WTA) sent notice to Town Officials for the Dodge County Unit Meeting. Wednesday, April 19, 2023, 7:30pm at the Dodge County Administration Building in Juneau. Noted by the board.
   c. Board of Review training has changed. Now one board member must be trained each year and it cannot be the same board member. In 2023 Kyle Wollitz will do the Virtual Board of Review Training on May 1, 2023 at 6:30pm. Noted by the board.
6. Reports.
   a. The Watertown Rural Fire Department for February 2023 was 0-Fire, 1-EMS call, no MVA & no HAZCON calls. The Waterloo Fire Department report for February 2023 was not available at the meeting time.
7. Old Business-None to report.
8. New Business.
   a. “Catalis Tax & CAMA, Inc.” (formerly Grota Associates) the company that will be taking over the Assessments after P. Joseph Plasil retires July 1, 2023. For the
9. maintenance of assessment records and application of use value for 2023-2025 each year costing the township; 2023-$1800, 2024-$4500 and 2025-$4500. Next year 2024 is the year in which the township will update the township with a revaluation of all real and personal property. The cost will be spread out over 2023-2025 paying $2000 each year along with the annual fee. Supervisor McFarland made a motion to accept Catalis Tax & CAMA, Inc to take over as the Town of Shields, Dodge County assessment record keeping beginning July 1, 2023, and Chairman Jones seconded. Motion Carried, all were in favor.
10. b. The Watertown Izaak Walton League applied for seven picnic permits for the following dates at the Barry Road address: April 23, May 21, June 11, July 16, August 20, September 17, and October 15, 2023. Chairman Jones made a motion to accept the permits and dates requested and Supervisor McFarland seconded. Motion Carries all were in favor.
11. c. The annual road review by the board will be done on Saturday, April 29, 2023, Supervisors will meet at Chairman Jones home.
12. Miscellaneous.
    a. Roadside Cleanup will be held on Saturday, April 22, 2023@ the Transfer Site. Come and pick up garbage bags, a bottle of water and a cookie from 11-2pm.
    b. The Annual Meeting of the Electors will be held on Tuesday, April 25, 2023 at 7pm at the Emmet Town Hall. All are invited to attend.
    c. Open Book for the Town of Shields will be held on Monday, May 15, 2023 from 5-7pm, at the Emmet Town Hall. If you would like to discuss your taxes, please contact the clerk to set up a time. Or you can stop in and wish Assessor Joe well in his retirement.
    d. Board of Review will be held on Monday, June 5, 2023 from 5-7pm at the Emmet Town Hall.
13. Public Comment-none to report.
14. Next month’s meeting date; May 8, 2023 at 7 pm at the Emmet Town Hall.
    Supervisor McFarland called for the meeting to be adjourned at 7:59pm and Chairman Jones seconded. Motion Carried, all were in favor. Meeting Adjourned.

Respectfully Submitted by Clerk-Treasurer Susan Johnson

Advertisement for Bids 2023

Town of Shields

Dodge County, Wisconsin

The Town of Shields is seeking bids for road maintenance in 2023 as follows:

Seal Coating certain roads and Slurry Seal. Submit price per mile on a 20-foot-wide surface. Include a description of materials and quantities to be applied.

Asphalt Wedging parts of certain roads. Submit a price per ton applied and include a description of material and quantities to be used.  

Contact Chairman Neale Jones at 920-261-4386 regarding roads being considered.

Sealed Road Bids submitted for The Town of Shields by Monday, June 12, 2023

Board Meeting @ 7pm at the Emmet Town Hall, W6777 Second Street Road Watertown, WI 53098.

The scope of the project will be determined by our budget. The Town Board will select projects based on need, cost effectiveness and most benefit to the Town. The Town Board will reserve the right to refuse any or all bids.

Susan Johnson, Clerk

                                                            Posted May 3, 2023     

TOWN OF SHIELDS

2023 OPEN BOOK NOTICE OF MEETING

NOTICE IS HEREBY GIVEN that Open Book of the 2023 Assessment Roll for the Town of Shields will be available for review. On Monday, May 15, 2023 at the Emmet Town Hall, W6777 Second Street, Watertown, WI. From 5pm-7pm.  This is the time for any property owners having questions about their assessments to meet with the assessor, P. Joseph Plasil for the Town of Shields. Please call Clerk-Susan Johnson to set up an appointment @ 920-261-7154.

STATE OF WISCONSIN
Town of Shields, Dodge County

2023 BOARD OF REVIEW

Notice is hereby given that the Board of Review for the Town of Shields, Dodge County, Wisconsin, shall hold its first meeting on Monday, June 5, 2023 from 5-7 pm, at the Emmet Town Hall. Please be advised of the following requirements to appear before the board of review and procedural requirements if appearing before the board:

1.   No person will be allowed to appear before the board of review, to testify to the board by telephone, or to contest the amount of any assessment of real or personal property if the person has refused a reasonable written request by certified mail of the assessor to view the property.

2.   After the first meeting of the board of review and before the board’s final adjournment, no person who is scheduled to appear before the board of review may contact or provide information to a member of the board about the person’s objection, except at a session of the board.

3.   The board of review may not hear an objection to the amount or valuation of property unless, at least 48 hours before the board’s first scheduled meeting, the objector provides to the board’s clerk written or oral notice of an intent to file an objection, except that upon a showing of good cause and the submission of a written objection, the board shall waive that requirement during the first 2 hours of the board’s first scheduled meeting, and the board may waive that requirement up to the end of the 5th day of the session or up to the end of the final day of the session if the session is less than 5 days with proof of extraordinary circumstances for failure to meet the 48-hour notice requirement and failure to appear before the board of review during the first 2 hours of the first scheduled meeting.

4.   Objections to the amount or valuation of property shall first be made in writing and filed with the clerk of the board of review within the first 2 hours of the board’s first scheduled meeting, except that, upon evidence of extraordinary circumstances, the board may waive that requirement up to the end of the 5th day of the session or up to the end of the final day of the session if the session is less than 5 days. The board may require objections to the amount or valuation of property to be submitted on forms approved by the Department of Revenue, and the board shall require that any forms include stated valuations of the property in question. Persons who own land and improvements to that land may object to the aggregate valuation of that land and improvements to that land, but no person who owns land and improvements to that land may object only to the valuation of that land or only to the valuation of improvements to that land. No person may be allowed in any action or proceedings to question the amount or valuation of property unless the written objection has been filed and that person in good faith presented evidence to the board in support of the objections and made full disclosure before the board, under oath, of all that person’s property liable to assessment in the district and the value of that property. The requirement that objections be in writing may be waived by express action of the board.

5.   When appearing before the board of review, the objecting person shall specify in writing the person’s estimate of the value of the land and of the improvements that are the subject of the person’s objection and specify the information that the person used to arrive at that estimate.

6.   No person may appear before the board of review, testify to the board by telephone, or object to a valuation if that valuation was made by the assessor or the objector using the income method of valuation, unless the person supplies the assessor with all the information about income and expenses, as specified in the assessor’s manual under s. 73.03 (2a), Wis. stats., that the assessor requests. The Town of Shields has an ordinance for the confidentiality of information about income and expenses that is provided to the assessor under this paragraph that provides exceptions for persons using information in the discharge of duties imposed by law or the duties of their officer or by order of a court.* The information that is provided under this paragraph, unless a court determined that it is inaccurate, is not subject to the right of inspection and copying under s. 19.35 (1), Wis. stats.

7.   The board shall hear upon oath, by telephone, all ill or disabled persons who present to the board a letter from a physician, surgeon, or osteopath that confirms their illness or disability. No other person may testify by telephone unless the Board, in its discretion, has determined to grant a property owner’s or their representative’s request to testify under oath by telephone or written statement.   

8.   No person may appear before the board of review, testify to the board by telephone, or contest the amount of any assessment unless, at least 48 hours before the first meeting of the board, or at least 48 hours before the objection is heard if the objection is allowed under s.70.47 (3) (a), Wis. stats., that person provides to the clerk of the board of review notice as to whether the person will ask for the removal of a member of the board of review and, if so, which member, and provides a reasonable estimate of the length of time the hearing will take.

Notice is hereby given this 27 day of April 2023

Susan Johnson

Clerk-Treasurer Town of Shields

Road Review

Saturday, April 29.  2023 @ 10 am

By; Chairman Neale Jones

Supervisor Peter McFarland and Kyle Wollitz

Posted April 21, 2023

ANNUAL MEETING of the ELECTORS
TOWN OF SHIELDS
NOTICE IS HEREBY GIVEN, that the Annual Meeting of the Town of Shields
Will be held at the Emmet Town Hall on Tuesday, April 25, 2023.
W6777 Second Street Road, Watertown, WI.
At 7:00PM,
Susan Johnson-Clerk-Treasurer
Published: April 10, 2023

Shields Township
17th Annual
Spring Roadside Cleanup

Saturday, April 22, 2023
9am – 11am
Meet at Transfer Site (Recycling Center)

• Pick up large garbage bags!
• Water Bottles & Cookies
• Bring filled garbage bags back to Transfer Site by closing, 2pm.

Board Meeting April 10, 2023 7pm Emmet Town Hall

Posted: April 6, 2023
Agenda

1. Call to Order & Pledge of Allegiance
2. Minutes
3. Treasurers Report
4. Pay Monthly Bills
5. Correspondence.
   a. DCLR & PD Minor Land Division Letter of Intent
6. Reports
   a. Watertown & Waterloo Fire Dept. monthly reports.
   b.
7. Old Business
   a.
8. New Business
   a. Sign contract with “Catalis” for Assessment Record keeping.
   b. Picnic Permits for Izaak Walton
   c. Set up Road Review Date
   d.
9. Miscellaneous
   a. Roadside Cleanup, Saturday April 22, 2023 @ Transfer Site
   b. Annual Meeting, Tuesday, April 25, 2023 @ 7pm, Emmet Town Hall
   c. Set Board of Review Day
   d.
10. Public Comment,
    a.
11. Next month’s meeting date May 8, 2023, 7 pm at the Emmet Town Hall.

Board Meeting March 13, 2023 7pm

Minutes
Attendance: Chairman Neale Jones, Supervisor Peter McFarland, Supervisor Ron Johnson, Clerk-Treasurer Susan Johnson, Assessor P. Joseph Plasil.

1. The Board meeting was called to order at 7:06pm by Chairman Neale Jones, the Pledge of Allegiance was recited.
2. The Minutes were reviewed by the Town Board, on a motion by Supervisor Johnson to accept the minutes as read, seconded by Supervisor McFarland. Motion Carried.
3. The Treasurers Report was read by the Clerk-Treasurer Johnson, on a motion by Supervisor McFarland to accept the report as read and seconded by Supervisor Johnson. Motion Carried.
4. The monthly bills were read by Clerk-Treasurer Johnson; Supervisor Johnson made a motion to pay monthly bills and Supervisor McFarland seconded. Motion Carried.
5. Correspondence-None to report.
6. Reports.
   a. The Watertown Rural Fire Department for January 2023 was 0-Fire, 1-EMS call, no MVA & no HAZCON calls. The Waterloo Fire Department report for February 2023 was 0-Fire, 0-EMS and no MVA & no HAZCON calls.
7. Old Business.
   a. The Town Board agreed to go with Waste Management for a one-year agreement. Chairman Jones made a motion to accept the Waste Management agreement for a one-year contract, Supervisor Johnson seconded. Motion Carried. All were in favor. Review of new haulers will be reviewed in August/September 2023.
8. New Business.
   a. Choosing a date for review of the town roads was laid over until next month.
9. Miscellaneous.
   a. The Spring Election will be held on April 4, 2023 at the Emmet Town Hall. Polls open at 7am and close at 8pm.
   b. The Town of Shields Spring clean up will be held on April 22, 2023. Stop by the transfer site and pick up a garbage bag, bottle of water and a cookie. Thank You for keeping the Township looking so good!
10. Public Comment-none to report.
11. Next month’s meeting date; April 10, 2023 at 7 pm at the Emmet Town Hall.
    Supervisor Johnson called for the meeting to be adjourned at 7:41pm and Supervisor McFarland seconded. Motion Carried Meeting Adjourned.
    Respectfully Submitted by Clerk-Treasurer Susan Johnson