Annual Meeting Minutes April 2019

Town of Shields Annual Meeting      April 23, 2019             7pm

Minutes (Unapproved)

Attendance: Chairman Neale Jones, Supervisor Peter McFarland, Treasurer Sue Nampel, Clerk Sue Johnson, Assessor P. Joe Plasil, Charmaine Plasil, Fr. Anthony Good, Ed & Susan Kileen, Aaron Jones, David & Sylvia Kube, Marvin & Mary Siefert, Dean & Kristi Kassube, Jack and Irene Miller, Carol Berner, Clint Stiemke & guest, Kathleen Kassube, Betty May.   

 1. The Board meeting was called to order at 7:00pm by Chairman Neale Jones, the Pledge of Allegiance was recited.

2. The Annual Meeting Minutes from April 25, 2018 were read by the Town Clerk, on a motion by Fr. Anthony Good to accept the minutes as read, seconded by Ed Kileen. Motion Carried. No questions or corrections.

3. The 2018 Annual Report was read line by line by Clerk Johnson. Jack Miller made a motion to accept the 2018 Annual Report and Ed Kileen seconded. Motion Carried.

No questions or corrections.

4. Reports;

a. The Annual Road Side Clean Up will be held on April 27, 2019 weather permitting. Thank You ahead of time to all who participate, a reminder to remove any large rocks from your ditches. Thank You again for taking care of your properties. The clerk also had a hand out for the 2019 Dodge County Clean Sweep Collection and the Jefferson County Recycling Event. Check the posting board at the Transfer Site for time and location.

b. The Watertown Rural Fire Department report was given by Chairman Jones. The beginning balance in the account on 01/01/18 was $46,973.63 and ending balance of $61,243.74 on 12/21/14. In 2019 the Fire Contract payments for the four townships has gone up considerably; Shields will pay $52,361.43 which is up $12,941.13 from last year.

Emmet; $72,253.76, Milford; $35,499.92, Watertown; $105,755.84. Next years contract is expected to rise again.

c. The Plan Commission Report was given by Clerk Johnson; the PC met on March 22, 2018 for Sandra Sykes, a Minor Land Division and Conditional Use Permit for the creation of a 3-acre single family residence at N358 Barry Road. April 26, 2018 for Bruce and Stacy Bratz, a Minor Land Division and Conditional Use Permit for the creation of a 5-acre single family residence at W8081 Wood Road. On July 26, 2018 for Dennis Stilling (Lectric-Farms) a Minor Land Division to split off the hog barns for sale for Ag Use only. And on October 25, 2018 for Ken Hemker, a Variance Request for a Highway set back for the property at N1284 County K to allow for the construction of a garage, porch and kitchen.

d. The Recycling/Transfer Site for the town of Shields has been running well, there has been a few changes in the recycling process and where to put things. As a reminder; the hours of operation are on Saturday 8-2pm and please break down your cardboard and do not throw wires in the recycling or trash. Please take a look at the flyers Fr. Anthony passes out or ask him where things should go when recycling.

e. 2018 Road Report was given by Clerk Johnson for Supervisor Johnson. Crack Sealing/Chip Sealing was done on N Garden Road between Hwy QQ and S. Garden Road.

Crack sealed Barry Road, Middle Road and Vel Road. We deliberately underspent budget in 2018 in order to carry over more money for the 2019 road season. The town board Road Review is on Friday this week. We will prioritize road work for 2019 after that.

5. New Business

a. Discussion took place about the possibility of combining the offices of Clerk and Treasurer into one office of Clerk/Treasurer in April 2021. There are a number of reasons for taking this approach.

b. It would simplify daily operations by reducing redundancies such as keeping two sets of books.

c. Due to on-going training requirements it is difficult to fill either Clerk or Treasurer positions as far as book keeping.

d. It is difficult to find a replacement when needed due to training required and salary paid.

e. By combining the two offices and their respective salaries the compensation becomes more competitive and closer to a fulltime position.

f. The Clerk/Treasurer position requires an annual audit which will add cost.

g. More small towns are combining offices for the above reasons.  

 h. The combination of town offices may be revoked the same way they were combined, by a vote at a proper elector meeting scheduled no later than mid-November. No decision that needs to be made until next year’s annual meeting.

I personally want to thank Sue Nampel for retiring for a day and then coming out of retirement for one more term in office. Thank you for your dedication. I truly appreciate it.

6. Miscellaneous-None to report.

7. Public Comment

a. Clint Stiemke reported he will be putting up a new out building and widening his driveway. The paperwork will be done at DCLR & PD soon.

8. Next year’s meeting date; April 22, 2020 at 7 pm at the Emmet Town Hall.

9. Ed Kileen called for the meeting to be adjourned at 8:15pm and David Kube seconded. Motion Carried. Meeting Adjourned.

Submitted by Clerk

Susan Johnson

Annual Meeting

NOTICE OF ANNUAL MEETING

TOWN OF SHIELDS

NOTICE IS HEREBY GIVEN, that the Annual Meeting of the Town of Shields

 Will be held at the Emmet Town Hall on Wednesday, April 22, 2020.

W6777 Second Street Road, Watertown, WI.

At 7:00PM,

Susan Johnson-Clerk

The Meeting will be called to order and Postponed to a later date yet to be determined.

April 7, 2020 Election Location and Hours

LOCATION AND HOURS OF POLLING PLACE

At the Presidential Preference Vote and Nonpartisan Office and Referendum will be held on Tuesday, April 7, 2020 in the Town of Shields, Dodge County the following polling place locations will be used for the wards indicated:

                           Location                                                                              Wards

Town of Emmet, W6777 Second St. Rd.                                           Ward 1

ALL POLLING PLACES WILL OPEN AT 7:00 A.M. AND WILL CLOSE AT 8:00 P.M.

If you have any questions concerning your polling place, contact the municipal clerk.

                                                  Susan Johnson

                                              N1662 Wood Road

                                                   920-261-7154

                                           By Appointment Only

All polling places are accessible to elderly and disabled voters.

March 9, 2020 Minutes

Board Meeting                                   March 9, 2020                         7pm

Minutes

Attendance: Chairman Neale Jones, Supervisor Peter McFarland, Supervisor Ron Johnson, Treasurer Sue Nampel, Clerk Susan Johnson, Assessor P. Joseph Plasil.

 1. The Board meeting was called to order at 7:02pm by Chairman Neale Jones, the Pledge of Allegiance was recited.

2. The Minutes were reviewed by the Town Board, on a motion by Supervisor Johnson to accept the minutes as read, seconded by Supervisor McFarland. Motion Carried.

3. The Treasurers Report was read by the Town Treasurer, on a motion by Supervisor McFarland to accept the report as read and seconded by Supervisor Johnson. Motion Carried.

4. The monthly bills were read by Clerk Johnson; Supervisor Johnson made a motion to pay monthly bills and Supervisor McFarland seconded. Motion Carried.

5. Correspondences;

a. The Local Government Center from the UW-Madison Extension sent notice of the Spring 2020 Education Series. Noted by the board.

b. Kartechner Brothers LLC., sent a flyer contacting us about possible using them for our road work projects this summer. The board will conduct a survey of the roads on April 3rd at 9am. Noted by the board.

c. Discussion took place on the Livestock Siting Revisions. There will be an informational workshop held on April 14, 2020 at the Hilton Garden Inn in Sun Prairie. Check the WTA for further information. Noted by the board.

6. Reports;

a. The Watertown Fire Report for January 2020 was 1-EMS run to the township and February 2020 were 2-EMS runs. The Waterloo Fire report was not available at meeting time.

b. Waste Management sent notice of uninterrupted service as long as we keep the snow plowed away from the waste containers. Noted by the board.

c. Rural Mutual Insurance Company sent a letter of notice about the change in the Terrorism Risk Insurance Act, a summary was attached of the upcoming update to the policy. Noted by the board.

d. Discussion to place on the Transfer Site position, Will has moved and will no longer be working at the Transfer Site. Melody has agreed to take over at this time. The town board has decided to take applications for the position. The hours would be Saturday from 7:45am-2pm. If you are interested please contact Neale Jones or Susan Johnson for further information or an application.

7. Old Business;

a. None to report.

8. New Business;

a. None to report  

9. Miscellaneous;

a. April 7, 2020 Spring Election, Polls open at 7am and close at 8pm.

b. April 22, 2020 Annual Meeting, at the Emmet Town Hall @ 7pm.

c. April 25, Town of Shields Roadside Clean Up, 8am-2pm weather permitting.

10. Public Comment;

a. None to report.

11. Next month’s meeting date; April 13, 2020 at 7 pm at the Emmet Town Hall.

Chairman Jones called for the meeting to be adjourned at 7:50pm and Supervisor Johnson seconded. Motion Carried Meeting Adjourned.

Submitted by Clerk

Susan Johnson

March 9, 2020 Agenda

Board Meeting            March 9, 2019 7pm     Emmet Town Hall

Posted:   March 4, 2020

Agenda

  1. Call to Order & Pledge of Allegiance
  2. Minutes
  3. Treasurers Report
  4. Pay Monthly Bills
  5. Correspondences
    1. UW Extension Spring 2020 Education Series
    1.  
  6. Reports
    1. Watertown & Waterloo Fire Dept. monthly reports
    1. Waste Management Snow Removal
    1. Rural Mutual Insurance
    1.  Transfer Site Employment Opportunities
  7. Old Business
    1.  
  8. New Business
    1.  
  9. Miscellaneous
    1. April 7, 2020 Spring Election, Polls open at 7am-8pm
    1. April 22, 2020 Annual Meeting, 7pm
    1. April 25, 2020 Town of Shields Roadside Clean Up, 8-2pm
    1.  
  10. Public Comment

       a.  

  1. Next month’s meeting date April 13, 2020, 7 pm at the Emmet Town Hall.

February 10, 2020 Minutes

Board Meeting                                   February 10, 2020                              7pm

Minutes

Attendance: Chairman Neale Jones, Supervisor Peter McFarland, Supervisor Ron Johnson, Treasurer Sue Nampel, Clerk Susan Johnson, Assessor P. Joseph Plasil, Karen & Jim Sempf.

 1. The Board meeting was called to order at 7:00pm by Chairman Neale Jones, the Pledge of Allegiance was recited.

2. The Minutes were reviewed by the Town Board, on a motion by Supervisor Johnson to accept the minutes as read, seconded by Supervisor McFarland. Motion Carried.

3. The Treasurers Report was read by the Town Treasurer, on a motion by Supervisor McFarland to accept the report as read and seconded by Supervisor Johnson. Motion Carried.

4. The monthly bills were read by Clerk Johnson; Supervisor Johnson made a motion to pay monthly bills and Supervisor McFarland seconded. Motion Carried.

5. Correspondences;

a. Chairman Jones welcomed Karen and Jim Sempf to the board meeting. Mr. Sempf is running for Circuit Court Judge.

6. Reports;

a. The Watertown Fire Report was not available for the February meeting. The Waterloo Fire report was; no runs to the Township in January.

b. Our Waste Management Agreement has a raise in the cost of doing business. Clerk Johnson reached out to Advanced Disposal, Badgerland and Johnson Disposal. Even though there was an increase in cost for from Waste Management it is still cost effective to remain with Waste Management. Noted by the board.

c. Clerk Johnson reported on the WEC Computer that was purchased with grant money that was applied from the Wisconsin Election Commission. The  computer has arrived and all the security programs for the WEC have been installed along with Windows 10 and Quickbooks. This computer will only be used for Township work going forward.

7. Old Business-none to report

8. New Business;

a. The WTA 2020 District Meetings have been published. The board will need to attend the class for 0Board of Review training which is required every two year. The supervisors and clerk will attend on Friday, February 14, 2020 in Juneau.  

9. Miscellaneous;

a. the Annual meeting will be held on April 22, 2020 @ 7pm at the Emmet Town Hall.

b. The board discussed the possible combining of the Clerk and Treasurer jobs after Treasurer Sue Nampel retires in April of 2021. More will be discussed at the Annual Meeting and after discussion it will be put to a vote from the electors at that time.

c. Assessor Joe Plasil will attend the Market Seminar training on Feb 26 & 27, 2020.

10. Public Comment-

a. The February Spring Primary will be held on February 18, 2020. Polls open at 7am and close at 8pm. All town of Shields residents will vote at the Emmet Town Hall.

11. Next month’s meeting date; March 9, 2020 at 7 pm at the Emmet Town Hall.

Supervisor Johnson called for the meeting to be adjourned at 8:13pm and Supervisor McFarland seconded. Motion Carried Meeting Adjourned.

Submitted by Clerk

Susan Johnson

Voting by Absentee Ballot

                                                       VOTING BY ABSENTEE BALLOT

                                                                         April 7, 2020

Any qualified elector who is unable or unwilling to appear at the polling place on Election Day may submit a request to vote an absentee ballot to their municipal clerk.  A qualified elector is any U.S. citizen, who will be 18 years of age or older on Election Day, who has resided in the ward or municipality where he or she wishes to vote for at least 10 consecutive days before the election.  The elector must also be registered in order to receive an absentee ballot.  Proof of identification must be provided before an absentee ballot may be issued. 

You must make a request for an absentee ballot in writing or online at MyVote.wi.gov.

Contact your municipal clerk and request that an application for an absentee ballot be sent to you for the primary or election or both.  You may also submit a written request in the form of a letter or you may apply for an absentee ballot online at MyVote.wi.gov.  Your written request must list your voting address within the municipality where you wish to vote, the address where the absentee ballot should be sent, if different, and your signature.  You may make application to your municipal clerk for an absentee ballot in person, by mail, by fax, by email or at MyVote.wi.gov.

Making application to receive an absentee ballot by mail

The deadline for making application to receive an absentee ballot by mail is:

5 pm on the fifth day before the election, April 1, 2020.

Note:    Special absentee voting application provisions apply to electors who are indefinitely confined to home or a care facility, in the military, hospitalized, or serving as a sequestered juror.  If this applies to you, contact the municipal clerk regarding deadlines for requesting and submitting an absentee ballot.

Voting an absentee ballot in person

You may also request and vote an absentee ballot in the clerk’s office or other specified location during the days and hours specified for casting an absentee ballot in person.

Susan Johnson – 920-261-7154

N1662 Wood Road Watertown, WI 53098

By appointment only

The first day to vote an absentee ballot in the clerk’s office is / was:

                                                                  March 16, 2020

The last day to vote an absentee ballot in the clerk’s office:

                                                                  April 3, 2020

No in-person absentee voting may occur on the day before the election.

The municipal clerk will deliver voted ballots returned on or before Election Day to the proper polling place or counting location before the polls close on April 7, 2020.  Any ballots received after the polls close will not be counted.