Town of Shields Annual Meeting      April 22, 2020             7pm

Minutes

Attendance: Chairman Neale Jones (by phone), Supervisor Peter McFarland (by phone), Supervisor Ron Johnson, Clerk Susan Johnson.

 1. The Annual Board meeting was called to order at 7:00pm by Chairman Neale Jones, at the Emmet Town Hall, the Pledge of Allegiance was recited.

2. Due to the Coronavirus, Supervisor Johnson called the meeting to be adjourned to another date which will be posted and published when the Stay at Home Order is lifted.

Chairman Jones seconded. All were in favor.

8. Next month’s meeting date; May 11, 2020 at 7 pm at the Emmet Town Hall.

Chairman Jones called for the meeting to adjourn at 7:03pm and Supervisor McFarland seconded. Motion Carried Meeting Adjourned.

Submitted by Clerk

Susan Johnson

TOWN OF SHIELDS

OPEN BOOK

NOTICE OF MEETING

NOTICE IS HEREBY GIVEN that Open Book of the 2020 Assessment Roll for the Town of Shields will be available for review. On Monday, May 11, 2020  at the Emmet Town Hall, W6777 Second Street, Watertown, WI. From 5pm-7pm.  This is the time for any property owners having questions about their assessments to meet with the assessor; P. Joseph Plasil for the Town of Shields. Please call Clerk-Susan Johnson for an appointment @ 920-261-7154.

STATE OF WISCONSIN
Town of Shields, Dodge County

BOARD OF REVIEW

Notice is hereby given that the Board of Review for the Town of Shields, Dodge County, Wisconsin, shall hold its first meeting on Thursday, May 28, 2020 from 5-7 pm, at the Emmet Town Hall. Please be advised of the following requirements to appear before the board of review and procedural requirements if appearing before the board:

1.   No person will be allowed to appear before the board of review, to testify to the board by telephone, or to contest the amount of any assessment of real or personal property if the person has refused a reasonable written request by certified mail of the assessor to view the property.

2.   After the first meeting of the board of review and before the board’s final adjournment, no person who is scheduled to appear before the board of review may contact or provide information to a member of the board about the person’s objection, except at a session of the board.

3.   The board of review may not hear an objection to the amount or valuation of property unless, at least 48 hours before the board’s first scheduled meeting, the objector provides to the board’s clerk written or oral notice of an intent to file an objection, except that upon a showing of good cause and the submission of a written objection, the board shall waive that requirement during the first 2 hours of the board’s first scheduled meeting, and the board may waive that requirement up to the end of the 5th day of the session or up to the end of the final day of the session if the session is less than 5 days with proof of extraordinary circumstances for failure to meet the 48-hour notice requirement and failure to appear before the board of review during the first 2 hours of the first scheduled meeting.

4.   Objections to the amount or valuation of property shall first be made in writing and filed with the clerk of the board of review within the first 2 hours of the board’s first scheduled meeting, except that, upon evidence of extraordinary circumstances, the board may waive that requirement up to the end of the 5th day of the session or up to the end of the final day of the session if the session is less than 5 days. The board may require objections to the amount or valuation of property to be submitted on forms approved by the Department of Revenue, and the board shall require that any forms include stated valuations of the property in question. Persons who own land and improvements to that land may object to the aggregate valuation of that land and improvements to that land, but no person who owns land and improvements to that land may object only to the valuation of that land or only to the valuation of improvements to that land. No person may be allowed in any action or proceedings to question the amount or valuation of property unless the written objection has been filed and that person in good faith presented evidence to the board in support of the objections and made full disclosure before the board, under oath, of all of that person’s property liable to assessment in the district and the value of that property. The requirement that objections be in writing may be waived by express action of the board.

5.   When appearing before the board of review, the objecting person shall specify in writing the person’s estimate of the value of the land and of the improvements that are the subject of the person’s objection and specify the information that the person used to arrive at that estimate.

6.   No person may appear before the board of review, testify to the board by telephone, or object to a valuation if that valuation was made by the assessor or the objector using the income method of valuation, unless the person supplies the assessor with all the information about income and expenses, as specified in the assessor’s manual under s. 73.03 (2a), Wis. stats., that the assessor requests. The Town of Shields has an ordinance for the confidentiality of information about income and expenses that is provided to the assessor under this paragraph that provides exceptions for persons using information in the discharge of duties imposed by law or the duties of their officer or by order of a court.* The information that is provided under this paragraph, unless a court determined that it is inaccurate, is not subject to the right of inspection and copying under s. 19.35 (1), Wis. stats.

7.   The board shall hear upon oath, by telephone, all ill or disabled persons who present to the board a letter from a physician, surgeon, or osteopath that confirms their illness or disability. No other persons may testify by telephone unless the Board, in its discretion, has determined to grant a property owner’s or their representative’s request to testify under oath by telephone or written statement.   

8.   No person may appear before the board of review, testify to the board by telephone, or contest the amount of any assessment unless, at least 48 hours before the first meeting of the board, or at least 48 hours before the objection is heard if the objection is allowed under s.70.47 (3) (a), Wis. stats., that person provides to the clerk of the board of review notice as to whether the person will ask for the removal of a member of the board of review and, if so, which member, and provides a reasonable estimate of the length of time the hearing will take.

Notice is hereby given this 20^th day of April 2020

Susan Johnson-Clerk Town of Shields

Town of Shields

Agenda

Board of Absentee Ballot Canvassers

W6777 Second Street

Monday, April 13, 2020 @ 3:30pm

In accordance with Wisconsin Elections Commission andWis. Stats. § 7.52 and 7.53(m), and pursuant to the order of the United States District Court Judge William M. Conley dated April 2, 2020, the Town of Shields]  Board of Absentee Ballot Canvasser will convene on the date(s) and time(s) indicated above to canvass the April 7, 2020 Presidential Preference and Spring Election absentee ballots and conduct the Municipal canvass if required.

If you are disabled and need assistance, please call 920-261-7154 before this meeting to make arrangements for reasonable accommodations. 

Board Meeting            April 13, 2020              7pm     Emmet Town Hall

Posted:   April 9, 2019   

Agenda

1. Call to Order & Pledge of Allegiance
2. Minutes
3. Treasurers Report
4. Pay Monthly Bills
5. Correspondences;
   1. PSC Grant Update
   1.  
6. Reports
   1. Watertown & Waterloo Fire Dept. monthly reports.
   1. Controlled Burns-Waterloo
   1.  
7. Old Business
   1.  
8. New Business
   1. Open Book and Board of Review Dates
   1. Road Review Discussion
   1.  
9. Miscellaneous
   1. Annual Meeting-April 22, 2020- Called to order and rescheduled to a later date.
   1. Roadside Clean Up -April 25, Transfer Site 8-2pm
   1.  
10. Public Comment

       a.  

1. Next month’s meeting date May 11, 2020, 7 pm at the Emmet Town Hall.

Town of Shields Annual Meeting      April 23, 2019             7pm

Minutes (Unapproved)

Attendance: Chairman Neale Jones, Supervisor Peter McFarland, Treasurer Sue Nampel, Clerk Sue Johnson, Assessor P. Joe Plasil, Charmaine Plasil, Fr. Anthony Good, Ed & Susan Kileen, Aaron Jones, David & Sylvia Kube, Marvin & Mary Siefert, Dean & Kristi Kassube, Jack and Irene Miller, Carol Berner, Clint Stiemke & guest, Kathleen Kassube, Betty May.   

 1. The Board meeting was called to order at 7:00pm by Chairman Neale Jones, the Pledge of Allegiance was recited.

2. The Annual Meeting Minutes from April 25, 2018 were read by the Town Clerk, on a motion by Fr. Anthony Good to accept the minutes as read, seconded by Ed Kileen. Motion Carried. No questions or corrections.

3. The 2018 Annual Report was read line by line by Clerk Johnson. Jack Miller made a motion to accept the 2018 Annual Report and Ed Kileen seconded. Motion Carried.

No questions or corrections.

4. Reports;

a. The Annual Road Side Clean Up will be held on April 27, 2019 weather permitting. Thank You ahead of time to all who participate, a reminder to remove any large rocks from your ditches. Thank You again for taking care of your properties. The clerk also had a hand out for the 2019 Dodge County Clean Sweep Collection and the Jefferson County Recycling Event. Check the posting board at the Transfer Site for time and location.

b. The Watertown Rural Fire Department report was given by Chairman Jones. The beginning balance in the account on 01/01/18 was $46,973.63 and ending balance of $61,243.74 on 12/21/14. In 2019 the Fire Contract payments for the four townships has gone up considerably; Shields will pay $52,361.43 which is up $12,941.13 from last year.

Emmet; $72,253.76, Milford; $35,499.92, Watertown; $105,755.84. Next years contract is expected to rise again.

c. The Plan Commission Report was given by Clerk Johnson; the PC met on March 22, 2018 for Sandra Sykes, a Minor Land Division and Conditional Use Permit for the creation of a 3-acre single family residence at N358 Barry Road. April 26, 2018 for Bruce and Stacy Bratz, a Minor Land Division and Conditional Use Permit for the creation of a 5-acre single family residence at W8081 Wood Road. On July 26, 2018 for Dennis Stilling (Lectric-Farms) a Minor Land Division to split off the hog barns for sale for Ag Use only. And on October 25, 2018 for Ken Hemker, a Variance Request for a Highway set back for the property at N1284 County K to allow for the construction of a garage, porch and kitchen.

d. The Recycling/Transfer Site for the town of Shields has been running well, there has been a few changes in the recycling process and where to put things. As a reminder; the hours of operation are on Saturday 8-2pm and please break down your cardboard and do not throw wires in the recycling or trash. Please take a look at the flyers Fr. Anthony passes out or ask him where things should go when recycling.

e. 2018 Road Report was given by Clerk Johnson for Supervisor Johnson. Crack Sealing/Chip Sealing was done on N Garden Road between Hwy QQ and S. Garden Road.

Crack sealed Barry Road, Middle Road and Vel Road. We deliberately underspent budget in 2018 in order to carry over more money for the 2019 road season. The town board Road Review is on Friday this week. We will prioritize road work for 2019 after that.

5. New Business

a. Discussion took place about the possibility of combining the offices of Clerk and Treasurer into one office of Clerk/Treasurer in April 2021. There are a number of reasons for taking this approach.

b. It would simplify daily operations by reducing redundancies such as keeping two sets of books.

c. Due to on-going training requirements it is difficult to fill either Clerk or Treasurer positions as far as book keeping.

d. It is difficult to find a replacement when needed due to training required and salary paid.

e. By combining the two offices and their respective salaries the compensation becomes more competitive and closer to a fulltime position.

f. The Clerk/Treasurer position requires an annual audit which will add cost.

g. More small towns are combining offices for the above reasons.  

 h. The combination of town offices may be revoked the same way they were combined, by a vote at a proper elector meeting scheduled no later than mid-November. No decision that needs to be made until next year’s annual meeting.

I personally want to thank Sue Nampel for retiring for a day and then coming out of retirement for one more term in office. Thank you for your dedication. I truly appreciate it.

6. Miscellaneous-None to report.

7. Public Comment

a. Clint Stiemke reported he will be putting up a new out building and widening his driveway. The paperwork will be done at DCLR & PD soon.

8. Next year’s meeting date; April 22, 2020 at 7 pm at the Emmet Town Hall.

9. Ed Kileen called for the meeting to be adjourned at 8:15pm and David Kube seconded. Motion Carried. Meeting Adjourned.

Submitted by Clerk

Susan Johnson

NOTICE OF ANNUAL MEETING

TOWN OF SHIELDS

NOTICE IS HEREBY GIVEN, that the Annual Meeting of the Town of Shields

 Will be held at the Emmet Town Hall on Wednesday, April 22, 2020.

W6777 Second Street Road, Watertown, WI.

At 7:00PM,

Susan Johnson-Clerk

The Meeting will be called to order and Postponed to a later date yet to be determined.

LOCATION AND HOURS OF POLLING PLACE

At the Presidential Preference Vote and Nonpartisan Office and Referendum will be held on Tuesday, April 7, 2020 in the Town of Shields, Dodge County the following polling place locations will be used for the wards indicated:

                           Location                                                                              Wards

Town of Emmet, W6777 Second St. Rd.                                           Ward 1

ALL POLLING PLACES WILL OPEN AT 7:00 A.M. AND WILL CLOSE AT 8:00 P.M.

If you have any questions concerning your polling place, contact the municipal clerk.

                                                  Susan Johnson

                                              N1662 Wood Road

                                                   920-261-7154

                                           By Appointment Only

All polling places are accessible to elderly and disabled voters.

Public Test

The Town of Shields and the Town of Emmet will conduct the Public Testing of the Voting Equipment on Thursday, April 2, 2020 at 9 am, the Emmet Town Hall W6777 Second Street, Watertown, WI 53098

Susan Johnson, Clerk Town of Shields

Deb Carlson, Clerk Town of Emmet

Wanted: Town of Shields Transfer Site Attendant
Hours are 8-2pm every Saturday
Call Neale Jones @ 608-434-4024 or
Susan Johnson @ 920-261-7154
for more information or an application.

Board Meeting                                   March 9, 2020                         7pm

Minutes

Attendance: Chairman Neale Jones, Supervisor Peter McFarland, Supervisor Ron Johnson, Treasurer Sue Nampel, Clerk Susan Johnson, Assessor P. Joseph Plasil.

 1. The Board meeting was called to order at 7:02pm by Chairman Neale Jones, the Pledge of Allegiance was recited.

2. The Minutes were reviewed by the Town Board, on a motion by Supervisor Johnson to accept the minutes as read, seconded by Supervisor McFarland. Motion Carried.

3. The Treasurers Report was read by the Town Treasurer, on a motion by Supervisor McFarland to accept the report as read and seconded by Supervisor Johnson. Motion Carried.

4. The monthly bills were read by Clerk Johnson; Supervisor Johnson made a motion to pay monthly bills and Supervisor McFarland seconded. Motion Carried.

5. Correspondences;

a. The Local Government Center from the UW-Madison Extension sent notice of the Spring 2020 Education Series. Noted by the board.

b. Kartechner Brothers LLC., sent a flyer contacting us about possible using them for our road work projects this summer. The board will conduct a survey of the roads on April 3^rd at 9am. Noted by the board.

c. Discussion took place on the Livestock Siting Revisions. There will be an informational workshop held on April 14, 2020 at the Hilton Garden Inn in Sun Prairie. Check the WTA for further information. Noted by the board.

6. Reports;

a. The Watertown Fire Report for January 2020 was 1-EMS run to the township and February 2020 were 2-EMS runs. The Waterloo Fire report was not available at meeting time.

b. Waste Management sent notice of uninterrupted service as long as we keep the snow plowed away from the waste containers. Noted by the board.

c. Rural Mutual Insurance Company sent a letter of notice about the change in the Terrorism Risk Insurance Act, a summary was attached of the upcoming update to the policy. Noted by the board.

d. Discussion to place on the Transfer Site position, Will has moved and will no longer be working at the Transfer Site. Melody has agreed to take over at this time. The town board has decided to take applications for the position. The hours would be Saturday from 7:45am-2pm. If you are interested please contact Neale Jones or Susan Johnson for further information or an application.

7. Old Business;

a. None to report.

8. New Business;

a. None to report  

9. Miscellaneous;

a. April 7, 2020 Spring Election, Polls open at 7am and close at 8pm.

b. April 22, 2020 Annual Meeting, at the Emmet Town Hall @ 7pm.

c. April 25, Town of Shields Roadside Clean Up, 8am-2pm weather permitting.

10. Public Comment;

a. None to report.

11. Next month’s meeting date; April 13, 2020 at 7 pm at the Emmet Town Hall.

Chairman Jones called for the meeting to be adjourned at 7:50pm and Supervisor Johnson seconded. Motion Carried Meeting Adjourned.

Submitted by Clerk

Susan Johnson